Job Responsibilities

• Support procurement processes in a manner that's compliant with the procurement manual.
• Receive and check for clarity and approval of purchase requests from various program teams.
• Support the timely processing of purchase requisitions.
• Ascertain specifications and seek clarification from program teams where need arises.
• Support tendering processes by issuing our Request for Quotations (RFQ) documents and any other clarifications to bidders.
• Support the preparation of bid analysis and present these for review and approval by relevant parties.
• Ensure a proper filing system for all procurements supported as guided in the e-filing protocol.
• Review and provide status updates on various procurements at various stages.
• Attend to vendor complaints and provide feedback on various matters, e.g., supplier payments.
• Provide feedback to various vendors on their performance regarding order fulfillment.
• Regular follow-up with suppliers for order expedition and proactive order tracking
• Maintain a sound archiving system on the DRC SharePoint platform for all supply chain-related documentation for any reference purposes.
• Prepare and submit weekly and monthly activity reports to the line manager.
• Perform any other duties as may be assigned by the line manager from time to time.