Job Responsibilities

• Provides administrative support to the SSC projects focusing on achievement of results such as ensuring proper support to learning activities and performance management. Support the preparation and update of project work plans, budgets and briefs and other documents as necessary. 
• Support projects monitoring activities; Perform administrative tasks related to projects implementation; Provide logistical support for Project Board meetings, workshops, and other meetings as tasked by the project manager, including the preparation of meeting minutes; Maintain up-to-date files and records of project documentation. 
• Support the timely preparation and submission of progress reports, project reviews, financial reports, audit reports, programme evaluations, and any other required project reports; Assist in projects financial resources management, human Resources Management, efficient procurement, and logistical services; Support forward-looking information and communication management. 
• Creation of requisitions in Quantum for projects, register of goods receipt in Quantum and undertake other project related Quantum transactions; Process travel arrangements related to projects; Articulate and follow-up, daily, with project partners and donors, to support smooth implementation of project, including other UN Agencies and UNDP Country Offices. 
• Support the formulation and implementation of South-South and Triangular Cooperation Programme Activities and Strategies; Perform any other tasks assigned by the supervisor. 
• Supports knowledge building and knowledge sharing in the CO and assigned project focusing on achievement results such as participation in the trainings for the operations/projects staff on programme; 
• Contributions to knowledge networks and communities of practice. The key results will support the efficiency and effectiveness in the implementation of the projects, in accordance with UNDP policies and procedures and donor requirements