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Project Assistant/Administrative Assistant

Category: Admin Secretarial & PA

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Job Description

2Pi-Jobs is acting as an Employment Agency in relation to this vacancy.

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Job Responsibilities

Assist in the implementation and monitoring of project activities.
Retrieve, compile, summarize, and present information/data on specific
project topics.
Monitor budget; verify availability of funds; obtain necessary approval and
update budget related information.
Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
Organize meetings, workshops and training sessions.
Respond to general information requests and inquiries; set up and maintain files/records.
Perform other related duties as assigned.
All duties and responsibilities will be carried out in strict adherence to IOM policies and guidelines, including those related to confidentiality and data protection.

Other Educational Qualification

School diploma with four years of relevant experience; or,
Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.

Skills

Experience in liaising with governmental authorities,
national/international institutions, United Nations agencies and non-governmental organizations;
Experience in working with migrants, refugees, internally displaced
persons, victims of trafficking and other vulnerable groups; and,
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage
Knowledge of EU funding related reporting requirements is an advantage.
Good communication, interpersonal and organizational skills.
Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
Knowledge and experience in setting priorities, in devising policies and strategies as well as in conducting advocacy.
Excellent computer literacy.
For this position, fluency in English is required (oral and written) and in one of the three official languages spoken in BiH.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Salary

Negotiable

Others

Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Posted By

IOM - International Organization for Migration

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