Job Responsibilities

• Support the elaboration and implementation of procurement strategies and sourcing plans
• Develop and implement tailored procurement strategies for complex infrastructure and service-related tenders including:
• Cold Chain Capacity Enhancement – Konyokonyo Site
• Dry Storage Expansion – Riverside/Gumbo Site
• Media Placement Services – Election Project
• Conduct procurement risk assessments and recommend risk mitigation and quality assurance measures.
• Apply UNDP’s standard templates (e.g., UNall, Quantum) to ensure alignment with project scopes, technical specifications, budgets, and procurement timelines
• Manage end-to-end procurement processes and ensure compliance with UNDP policies
• Coordinate the preparation, finalization, and advertisement of solicitation documents (RFQs, ITBs, RFPs), incorporating BoQs, technical specifications, and designs as applicable.
• Lead and facilitate pre-bid meetings and site visits for infrastructure-related procurements.
• Organize and coordinate bid evaluations, ensuring full adherence to UNDP regulations and approved evaluation criteria.
• Prepare evaluation reports in UNall and coordinate review and clearance processes through CAP/RCAP or delegated bodies.
• Draft contracts using standard UNDP formats and support contract negotiations where required.
• Ensure timely and accurate drafting, issuance, and contract administration including milestone tracking, risk logs, and supplier performance management.
• Lead pre-qualification and roster development initiatives
• Design and manage pre-qualification exercises for construction firms, including development of criteria, solicitation tools, and evaluation frameworks.
• Develop and maintain rosters of pre-qualified suppliers categorized by region, capacity, and area of specialization.
• Establish and periodically update rosters of qualified NGOs and CSOs to support Global Fund and other projects’ implementation.
• Evaluation Management
• Organize and facilitate pre-bid meetings and site visits for the infrastructure tenders (Cold Chain and Dry Storage).
• Coordinate evaluations for all tenders, ensuring strict adherence to the approved evaluation criteria.
• Draft evaluation reports in UNall for submission to CAP/RCAP or delegated review bodies.
• Conduct value-for-money (VfM) assessments and provide justifications for award recommendations.
• Contracting and Contract Management
• Draft contracts for all four tenders based on evaluation results, using standard UNDP templates.
• Develop contract-specific management tools such as milestone trackers and risk analysis sheets.
• Monitor implementation progress of the Cold Chain and Dry Storage contracts in coordination with engineering teams, ensuring compliance with contractual terms and construction schedules.
• Provide technical support in managing contractor performance, especially for service-based contracts under Media Placement and Printing Services.
• Monitor post-award contract performance and ensure timely closure
• Track implementation progress for infrastructure contracts in coordination with engineers and program teams.
• Monitor compliance with construction timelines, quality standards, and contract terms.
• Maintain and update Defects Liability Period (DLP) trackers, coordinate retention releases, and oversee PO closure processes in Quantum and UNall.
• Provide support in monitoring service-based contracts such as Media and Printing Services, ensuring timely deliverables and proper documentation.
• Promote knowledge sharing and continuous improvement within the Procurement Unit
• Participate in periodic team meetings to share updates, identify bottlenecks, and support integrated planning.
• Contribute to lessons learned, process improvements, and development of SOPs and procurement guidance tools.
• Mentor junior team members and provide on-the-job training related to infrastructure procurement and strategic sourcing.
• Promote sustainable procurement practices
• Integrate sustainable procurement practices into sourcing strategies including promoting low-carbon logistics and environmentally preferred products (e.g., sea freight, reduced packaging).
• Document and monitor sustainability metrics associated with selected procurement interventions.
• Perform other relevant duties as assigned
• Provide ad hoc procurement advisory support to the Procurement Team Lead and relevant stakeholders.
• Support audit processes and implement recommendations related to procurement operations.
• Represent the Procurement Unit in interagency or external coordination platforms as assigned