Job Responsibilities

•  Development and maintenance of procurement architecture to efficiently and cost-effectively meet UNDP’s needs for the procurement of health products. 
• Ensures compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies. 
• Supports the implementation of effective internal control, proper design and functioning of a client-oriented procurement management system.
• Supports the conceptualization, elaboration, implementation and monitoring various Long-Term Agreements (LTAs), in line with UNDP Procurement Policies, rules and regulations, and UNDP Quality Assurance Policy for Health Products.
• Conducts market research and trend analysis to support the development of tailored procurement strategies and processes for health product categories.
• Supports the maintenance of the procurement architecture in place through Service Level Agreements (SLAs) with other partners and LTAs with manufacturers/suppliers of health products.
• Assists in the analysis of long-term procurement planning to inform decision making leading to most cost-effective means of procurement.
• Analysis of the prices and delivery times obtained through the procurement architecture in comparison to other procurement partners to further inform the evolution of the UNDP procurement architecture. 
• Regularly liaises with partners and UNDP units (e.g., Office of Information Management and Technology) to harmonize the tools and systems to conduct forecasting and spend monitoring, including enterprise resource planning (ERP).
• Ensure procurement service delivery to Country Offices through procurement arrangements with partners for health products, particularly medical devices, PPE, IVDs and Laboratory equipment and consumables.
• Liaises with UNDP Country Offices and Requisitioning Units to enable efficient and cost-effective procurement and logistics support for health products.
• Conducts procurement processes in response to specific needs and transmits Cost Estimates to Requisitioning Units.
• In coordination with Procurement Specialist conducts regular meetings with suppliers and liaises with procurement service partners to ensure timely and effective delivery of required goods and services.
• Support Country Offices on the year-end closures and closure for completed projects within the mandated period in order to meet the reporting requirements of donors and UNDP procedures. 
• Identification and introduction of risk mitigation measures related to procurement and supply chain.
• Guides Country Offices on utilization of procurement architecture and facilitates communication with procurement services partners on complex and/or urgent cases.
• Guide Country Offices on the development and implementation of procurement strategies for complex cases.
• Mapping of procurement business processes and the elaboration/development of internal Standard Operating Procedures (SOPs) in procurement and proposes controls for the workflows.
• Elaboration of innovative procurement strategies to respond to new demands/opportunities for health products. 
• Compiles and analyses historical data for forecasting health products.
• Manages internal and external data requests relating to health products’ supplies.
• Advise Country Offices on the establishment of dashboards and tools to regularly monitor the level of stocks to mitigate the risk of stock-outs.
• Participating and facilitating prequalification of supplies and distributors and support to assess compliance with UNDP’s Quality Assurance Policy. 
• Leading procurement processes participating in evaluation assessments and preparing submission to contract committees for review awarding contracts and timely establishment of LTA’s and LTA extensions. 
• Identifies areas for analysis and opportunities to support health procurement projects and complete reporting requirements (with partners and other bureaus). and
• Participates in meetings with suppliers/other procurement partners, and prepares minutes, briefings, and presentations.
• Contributes to knowledge management and partnerships in the thematic area of health products, particularly medical devices, PPE, IVDs and Laboratory equipment and consumables.
• Contribute to the corporate knowledge management activities in the procurement of health products, through the development of guidance materials, tools, to better guide Country Offices in the implementation of health programmes and to influence/advance dialogue in the thematic area within UNDP and beyond. 
• Support the analysis/and collect best practices from countries in the thematic area and ensure that implementation is in line with international guidelines and recommendations. 
• Support the development, maintenance, and updating of UNDP health products resources and information in operational manuals, Online training course, SharePoint resources and contributes and participate in relevant external networks, meetings, workshops, interagency working groups/forums, and partner meetings and supports training activities on the procurement of medical devices, PPE, IVDs and Laboratory equipment and consumables. 
• Support the institutionalization of best practices and knowledge sharing among Country Offices, actively participate in UNDP and other relevant networks, communities of practices, knowledge-sharing events, and training. 
• Any other activity assigned by the Procurement Specialist (Copenhagen).
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 
• Manage and supervise procurement associates