2Pi-Jobs is acting as an Employment Agency in rela.tion to this vacancy
Job Responsibilities
Develop a database of important/strategic contacts, companies, and organizations key to all programming of UN Women
Coordinate and organize events according to the workplan and calendar.
Secure venues and suppliers to ensure success of meeting, events and activities.
Documentation of all activities/event of UNW-PPO including highlights gathered during the event.
Monitoring and inventory of knowledge product including promotional materials
Draft marketing and communication materials to broaden UN Women Philippines engagement and visibility, for example quote cards, event poster, event backdrop, FB message etc.
Maintaining a working knowledge of the complex needs of a wide variety of events.
Work closely with UN Women Operations Associate for the administrative arrangements of activities, e.g. venue, meals, etc.; and in ensuring proper liquidation and submission of supporting documents for each activity
Support in organizing activities, events, and meetings as well as communication works.
Attending and participating in meetings and orchestration of activities until closing
Supporting communications and visibility plan
Status report on activity preparations of meeting, event and activities, including those under scope of works - Invites and documentation, pre and post event surveys, press release draft and distribution monitoring.
Documentation and drafting of marketing and communication materials to broaden UN Women Philippines engagement and visibility, for example quote cards, event poster, event backdrop, FB message etc
Collated reports and documentation on the outcome of all PPO activity/event/meeting.
Collated database of contacts, reports, documentation (with photos) of all events and activities conducted.
Filing system and online document depository
Debriefing session with CPC and other suppliers/partners as needed.
Other admin support needed for PPO
Other Educational Qualification
Completion of secondary education is required. University degree (or equivalent) in Business, Accounting, Public Administration, or related field is an asset
Skills
Minimum 5 years of relevant experience with a demonstrable ability in project coordination networking and support programming
Capability and proven experience in coordinating and implementing development projects and activities
Strong understanding and experience in the areas of gender equality and women’s empowerment, gender mainstreaming, gender analysis and the related mandates within the UN system,
Excellent analytical, facilitation and communications skills and the ability to engaged and negotiate amongst a wide range of stakeholders.
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