Job Responsibilities

• Support discussions with Government regarding UNDP support to national plans and strategies, advise management as to correct engagement, and support advisory services to Government as needed on the infrastructure front;
• Advise on the compliance with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of client-oriented engineering services workflows; 
• Oversight and coordinates the engineering services process;
• Conducts business process mapping and establishment of internal Standard Operating Procedures (SOPs) in Engineering Services;
• Constant monitoring and analysis of the operating environments, timely readjustment of the operations, advice on legal considerations and risk assessment that impacts on engineering services;
• Review request for new constructions and rehabilitation works, carry out assessments and prepare the follow up action plan with recommendations especially those that will help achieve resilience;
• Support the identification of options for sustainable maintenance practices, and facilitate the design and execution of transformative interventions, practices, and guidelines aimed at boosting the resilience of infrastructure. 
• Participate as technical input in all relevant procurement evaluation committees related to civil works  to ensure compliance, risk management and effective competitive selection; 
• Oversee the designing and planning of construction and rehabilitation works and projects;
• Provide technical assistance in establishment of common grounds for minimum standards requirements for the implementation of construction tasks as required by the specific infrastructure which mainly will focus on community infrastructure such as community centers, health facilities, feeder roads, housing and schools, to enhance service delivery;
• Guide in the development of technical and tender documentation (ToR, tender dossier, tender evaluation, etc.) for the implementation of construction tasks as required by the office and guesthouse buildings;
• Ensure that necessary supporting documentation is in place prior to issuance of tender by procurement unit;
• Provide written report about the compliance of the evaluation process with UNDP procurement procedures;
• Contribute towards the analysis of general physical conditions of proposed sites;
• Reviews and assesses technical design documents for construction interventions;
• Review of technical documentation (survey reports, Bill of Quantities with estimation of costs, technical description, design and drawings, participate in the evaluation of bids process) for office and guesthouse buildings;
• Provides technical and managerial support and guidance on the implementation of different construction and security projects for office and guesthouse buildings, ensures that the application of green building techniques is adequately applied in all designs and by contractors;
• Conducts consultation processes with different relevant units and staff on the rehabilitation plans and provides updated progress reports on completed works;
• Develop effective and efficient project management focusing on the following:
• Expedites implementation of constructions and rehabilitation projects in line with the existing emergency conditions; 
• Specifying project objectives and plans including delineation of scope, budgeting, scheduling, setting performance requirements, and nominating project board participants for approval;
• Maximizing the resource efficiency through procurement of labor, materials and equipment;
• Implementing various operations through proper coordination and control of planning, design, estimating, contracting and construction in the entire process;
• Developing effective communications and mechanisms for resolving conflicts.
• Overall quality assurance for effective contract management of all Civil Works contracts;
• Conducts site visits to different office hubs and constructions sites and ensures that works are properly implemented in accordance with BoQs, plans and schedules and up to the standards;
• Expedites implementation of constructions and rehabilitation projects in line with the existing emergency conditions;
• Ensure that technical documentation on the construction site is maintained in accordance with relevant national laws and standards and contract for works;
• Sign off the final handover documentation upon completion of all construction works.
• Develop and prepare detailed rehabilitation plans, cost estimates and identification of capacity for UNDP owned building known as UN Dispensary Establishment of collaborate arrangements with potential partners on engineering services/processes, a client relationship management system for technical resources mobilization purposes and appropriate operational partnership arrangements;
• Conduct pre-bidding process to establish roaster of competent contractors in the country;
• Conduct training session to contractors on how to work on the bidding documents with objective of enhancing capacity, quality of submission.
• Ensure effective site supervision and quality control of all Civil Works projects; 
• Monitor the progress of projects at all phases of their implementation and handover and report on anomalies to the concerned departments;
• Facilitate site handover before and after works and report to the concerned departments on any anomalies;
• Issue certification of payment according to the various contractual milestones;
• Monitor the progress of all works projects and make random visits to the sites to check the progress against delay and quality of the work in support of daily site supervision conducted by site engineers;
• Responsible for developing and maintaining comprehensive risk management logs for all civil work projects above 100,000 USD or projects in high-risk areas;
• Maintains a comprehensive price index for key construction materials for precise cost estimation;
• Responsible for conducting routine market surveys and pre-qualification of Contractors to ensure updated supplier databases for all regions.
• Organize training on management of engineering processes for staff in the Sub-Office;
• Synthesize lessons learned and best practices in management of engineering processes;
• Synthesize best practices on construction project management;
• Make regular contributions to the engineering processes knowledge network and other communities of practice;
• Knowledge building and sharing and sound contributions to UNDP knowledge networks and communities of practice.