Job Responsibilities

• Provides high-level assistance in the organization and coordination of inter-agency meetings, missions, and workshops, promoting collaborative exchanges of expertise and insights on critical humanitarian issues to enhance operational effectiveness.
• Conducts comprehensive background research and analysis to support meeting agendas, ensuring all logistical and administrative arrangements align with strategic objectives.
• Oversees the maintenance and enhancement of various databases to facilitate accurate information management and data-driven decision-making.
• Develops and continuously updates a comprehensive contact list of key stakeholders involved in coordination mechanisms, including contributions to the Access Working Group, fostering inclusive and effective partnerships.
• Prepares and drafts various analytical written documents, including reports, briefings, and presentations, providing timely insights on humanitarian trends and developments to inform strategic planning and operational responses.
• Assists in the strategic preparation and execution of field missions to areas with the most pressing needs, addressing gaps in humanitarian response, strengthening partnerships, and promoting a multisectoral approach to aid delivery.
• In consultation with the Head of the Access and Civil Military Coordination (CMCoord) section, assists with liaison and follow-up with humanitarian partners registered in the Humanitarian Notification System (HNS) to resolve issues related to the HNS and permits.
• Ensures proactive follow-up on mission activities and maintains effective liaison with relevant security entities and local authorities, including the HNOCC, LAF and the UNIFIL Liaison Branch, to enhance operational safety and facilitate humanitarian access.
• Conducts systematic follow-ups with partners regarding access concerns and security incidents, ensuring timely resolution and communication of critical information to mitigate operational risks.
• Facilitates the regular updating and enhancement of the CMCoord summary of movements and the access monitoring and reporting framework (AMRF), ensuring accurate and comprehensive tracking of humanitarian operations.
• Actively participates in and supports the CMCoord Cell and Access Working Group, providing strategic insights and operational support as required to foster collaborative problem-solving and effective coordination among stakeholders.
• Organizes and delivers information sessions on  HNS procedures for humanitarian partners, enhancing their understanding of access-related protocols and promoting adherence to best practices.
• Conducts follow-up actions for ad hoc meetings with NGO partners, UN agencies, UNIFIL, and local security authorities, ensuring that discussions translate into actionable outcomes and strengthened collaboration
• Provide effective support to the Head of Sub- Office
• Monitors and follows up on tasks with the team to ensure timely production of documents and reports, fostering accountability and adherence to established deadlines.
• Tracks and manages deadlines, commitments, and actions taken, facilitating the coordination of the collection and submission of reports to the Head of the Sub-Office to support informed decision-making.
• When requested, support/assist in the preparation of the contingency planning, including
• the development of scenarios with input from humanitarian actors in the field.
• Participate in the periodic planning process of the OCHA office when needed.
• Support the identification of emergency humanitarian needs and types of assistance and
• responses required
• Organizes and oversees the scheduling of driver and vehicle assignments, ensuring efficient logistical support for operational activities.
• Translates and drafts formal correspondence from Arabic to English and from English to Arabic as needed.
• Perform other duties as requested by the Supervisor and/or Head of Office
• Supervisory/Managerial Responsibilities: The selected incumbent will be responsible for supervising 1 Driver