Job Responsibilities

• Assist in ensuring proper control of the supporting documents for payment invoices and proper document management including systematic archiving.
• Assist in preparing financial reports for projects.
• Process payments and financial documentation (invoices, supporting documents, telephone invoices, etc.).
• Maintain proper filing system for financial records and documents.
• Maintain internal expenditures control system, which ensures invoices processed are matched and completed, transactions are correctly recorded and posted in ERP, and travel claims and other entitlements are duly processed.
• Provide information for reports on financial status, procedures, exchange rates, costs, and expenditures (including MIP) and potential funding problems.
• Ensure cheques and bank letters are appropriately signed.
• Ensure payments are accurately processed via Cash Management Service (CMS).
• Review on-line bank balance and report to supervisor daily.
• Custodian of Petty Cash Impress System/Float.
• Extract, input, copy and file data from various sources.
• Follow-up with participating United Nations agencies for information relating to disbursement payments.
• Assistance on Common Services/Operations Manager Team (OMT) as and when requested.
• Any other duties as assigned.
• 2.)  Support knowledge building and knowledge sharing in the CO.
• Participate in the training for the operations/ projects staff on finance.
• Provide contributions to knowledge networks and communities of practice.
• 3.)  Ensures implementation of operational strategies and procedures in the CO
• Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
• Provision of inputs to elaboration of workplans.