Job Responsibilities

• Manage the UN Women Country Representative’s calendar and schedule of appointments and meetings; 
• Arrange travel and hotel accommodations for the UN Women Country Representative;   
• Answer and screen calls for the Country Representative with tact and discretion; 
• Maintain roster of Country Office contacts. 
• Provide administrative support to the UN Women Country Representative:
• Provide administrative support for meetings, events, and workshops; 
• Organize and attend meetings, prepare minutes and summaries; 
• Assemble briefing materials and prepare PowerPoint presentations for the Country Representative for meetings, missions, and other key events.  
• Provide effective communication and information management support to the Country Representative’s Office:
• Facilitate flow of information and communication between the UN Women Country Representative’s Office and other units within or outside of UN Women; 
• Review, prioritize, and route correspondence to and from the UN Women Country Representative Office; take proactive follow-up action and keep the Country Representative informed; 
• Respond to and/or direct inquiries to appropriate units for timely action/response; 
• Draft routine correspondence and interoffice circulars; 
• Maintain and organize up to date files for easy access and retrieval. Ensure safekeeping of confidential materials. 
• Provide support to the Country Representative Office’s external relations activities:
• Facilitate the Country Representative’s interaction with various external partners through written, verbal, and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices; 
• Meet and greet officials/visitors;   
• Ensure protocol matters, receive high ranking visitors/officials, coordinate logistical arrangements related to visits. 
• Contribute to knowledge building and knowledge sharing:
• Provide administrative support for effective knowledge management and sharing within the office and other offices/HQs; 
• Build and share knowledge and experience related to administrative and operations support. 
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.