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Admin Assistant

Category: Admin Secretarial & PA
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Job Description

2Pi-Jobs is acting as an Employment Agency in relation to this vacancy.
The Admin Assistant will be responsible for providing general support to all IRC Offices and Guesthouses in Damascus and field sites. The Admin Assistant will be responsible for ensuring that appropriate places for the office and accommodation are equipped with necessary furniture and equipment at all times. The Admin Assistant is responsible for managing all maintenance needs in all facilities, as well as supporting the monitoring of generators with guidance from the technical team members.

Job Responsibilities

  • Maintain records for office/guesthouse supplies needs following a minimum and maximum level mechanism.
  • Perform and document routine inspections and maintenance activities at office/guesthouse premises.
  • Ensure maintenance of a safe and sanitary working and living environment at the office and guesthouse.
  • Support in the setup plan of a new office or guesthouse.
  • Ensure stock cleanliness and supply designated facility areas (dusting, sweeping, vacuuming, and cleaning ceiling vents) both at the office and guest house premises
  • Supervise cleaners and ensure dusting, wiping, and washing of external surfaces of cupboards and shelves.
  • Supervise the Handyman and follow up on their work.
  • Ensure consumable items (soap, toilet rolls, and paper towels) are replenished when required.
  • Monitor the consumption of the cleaning materials and re-order in coordination with the supervisor.
  • Ensure toilets, urinals, hand basins, sinks, baths, showers, and drinking fountains are clean.
  • Ensure bed sheet/pillow covers are replaced and washed.
  • Providing regular written reports on the status of equipment and supplies.
  • Supervise the cook and ensure meals are prepared and ready on time
  • Communicate with the cook about how to improve meal service.
  • Manage and cover all minor maintenance needs in IRC’s field sites, office, and guesthouses in Damascus governorate.
  • Support in monitoring the generators in Damascus and the sites.
  • Petty cash management in Damascus governorate and submit the monthly report to her/his supervisor and finance.
  • Support the Asset team for any issue related to Asset.
  • Undertake any other duties as may be required from time to time.

Other Educational Qualification

 An institutional degree in business administration, economics, or equivalent experience in a relevant field.

Skills

  • Good communication skills.
  • Solid knowledge and understanding of the Syrian context, including geographical, political, and security aspects.
  • Organized, results-oriented, detailed, proactive.
  • Team player and good communication skills.
  • Strong computer competency with word processing, spreadsheets, databases, and other IT skills.
  • Possess leadership qualities and willingness to exercise initiative.
  • Honesty and reliability
  • Speed and effectiveness in work, focusing on details.
  • Ability to follow instructions.

Salary

  • Negotiable

Others

  • Language/Travel:
  • Arabic is required, while English will be an added advantage.
  • Travel: 15% to field sites when requested as well as attending workshops and meetings.

Posted By


IRC - International Rescue Committee

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Job Summary

  • Salary: Negotiable
  • Job Type: Full Time
  • Job Location: Damascus, Dimashq, Syria
  • Employment Type: Permanent
  • Experience: 0 to 1 Year
  • Vacancy: 1
  • Job Level:Mid
  • Gender: Any
  • Published on:August 5, 2025
  • Application Deadline: October 6, 2025
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About the Company

  • Company Name: IRC - International Rescue Committee
  • Address: 122 East 42nd Street, New York, New York
  • Website: https://www.rescue.org
  • The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and 22 U.S. cities, IRC restores safety, dignity, and hope to millions uprooted by conflict or disaster. IRC leads the way from harm to home. In 2007, the IRC began providing humanitarian assistance to vulnerable and crisis-affected people in Jordan in response to an influx of Iraqi refugees and the strain on host communities. Following the eruption of the Syrian war in 2011, hundreds of thousands of refugees crossed into Jordan. The ongoing insecurity in Syria and the growing needs of refugees have strained Jordan’s resources and infrastructure and exacerbated pre-existing issues like water scarcity and high unemployment.  As resources become more limited, refugees and host communities have fewer economic opportunities and become more vulnerable. The IRC’s new strategy for Jordan shows our commitment to improving the safety, health, education, and economic well-being of people affected by conflict, in camp-based (Za’atari, and Azraq camps) refugees and urban-based refugees, and in coordination with the humanitarian community and the Government of Jordan.


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