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Category: Research/Consultancy

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2Pi-Jobs is acting as an Employment Agency in relation to this vacancy.

Maintain calendars, schedule appointments, and provide administrative support to office leadership and programme teams.
Draft and finalize routine correspondence, reports, and meeting notes.
Ensure proper filing (both digital and hard copy) of correspondence, reports, administrative, and travel files.
Prepare briefing materials and agendas for meetings and workshops.
Manage the Office Registry
Manage incoming correspondence (emails, letters, invitations), screen and route documents appropriately.
Maintain an updated contact database for internal and external stakeholders.
Serve as liaison between programme/operations teams and external counterparts (e.g., vendors, service providers, government ministries).
Assist with travel arrangements for staff and visiting missions, including flight bookings, visa applications, hotel reservations, and transport logistics.
Prepare and track Travel Authorizations and Expense Claims in accordance with UNFPA rules.
Support in the organization of workshops, trainings, and official events, including logistical planning and coordination.

Completed Secondary Level Education required. First-level university degree in Business or Public Administration, or a similar discipline, is desirable.

At least 5 years of relevant experience in administration, secretarial support, or office coordination, preferably with a UN agency, international NGO, or diplomatic entity. Experience in working with senior-level officials or in a front-office environment is an asset.
Have a high sense of responsibility
Develop and apply professional expertise
Analytical and strategic thinking
Working in teams/Managing yourself and your relationships
Communicate based on impact
Be able to work in a multicultural environment.
Have the ability to work in a team and under pressure
Fluency in English.
Excellent organizational skills and attention to detail.
Strong communication skills (written and oral) in English;
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and digital filing.
Ability to multitask and manage priorities independently in a fast-paced setting.
Familiarity with UN ERP systems (e.g., Atlas, Quantum) is an advantage.

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Company Name: UNFPA - United Nations Population Fund
Website: www.unfpa.org
UNFPA mission is to deliver a world where every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled.